THE UNIVERSITY OF ALABAMA GRADUATE CATALOG
Table of Contents > Academic Policies

4.8 SCHOLASTIC REQUIREMENTS

 

Many departments and programs produce manuals, procedures and policy guides, graduate student handbooks, and other publications for their students and faculty in graduate programs. These statements are designed to provide detailed and useful information; however, they are not statements of official policy of The University of Alabama. In all matters, the graduate catalog of The University of Alabama contains official policies as passed by the graduate faculty’s Graduate Council and shall supersede departmental, program, or college publications.

 

Degree requirements and academic performance standards outlined in this section are the minimum required. Satisfying these general requirements and standards does not imply that all degree and program requirements have been met. Many departments, colleges, and schools establish additional requirements for their students. Accordingly, students may be dismissed from their programs for failure to meet departmental, college, or school standards.  Such requirements are included in individual program descriptions in this catalog and/or in departmental and program manuals or policy statements. These special requirements shall not be considered in conflict with this catalog and shall have the same force as this catalog.  Departmental suspension (dismissal) from a degree program also results in suspension from the Graduate School.

 

 

Grades and Grade Points

Graduate course grades and values appear in the table below.   Graduate courses do not receive plus or minus grades. 

 

A 4.0
B 3.0
C 2.0
D 1.0
F 0.0
I Incomplete
N No Grade Reported
NC No Credit
IP In Progress
P Pass
W Withdrawn
DO Dropped Out
NA Never Attended
NG Non-Graded Class

 

Grade Point Average (GPA)

Each student must have an overall graduate grade point average of 3.0 or better for all graduate courses undertaken at The University of Alabama.  Grades below "C" count in computing the GPA but do not carry credit toward a degree. 

 

Grade point averages are computed on the following grades:  "A," "B," "C," "D," "F," "N" and "I."  Grades of "P," "W," "NA," "NC" and “NG” do not count toward the GPA.  In computing the GPA, an "I" or “N” counts as an "F" until replaced by the earned grade. 

 

Transfer credit.  Courses completed at other post-secondary institutions and accepted for UA graduate credit are given a grade of “P” and are not calculated in the overall GPA. 

 

Repeating a course.  Regular courses (courses other than IDGR assistantship, thesis, dissertation, etc.) typically may not be repeated for graduate credit; this includes courses initially taken on an audit basis.  However, a regular course that is required in a student's curriculum in which a "D" or "F" is earned may be repeated for credit, upon the recommendation of the major department or program area and with the approval of the Graduate School.  Both grades contribute to the computation of the GPA.

 

Federal Regulations limit the number of times a student may repeat a course and receive financial aid for that course. Questions about these regulations should be addressed to the Student Financial Aid Office.

 

 

DO and NA Grades

A grade of DO (Dropped Out) is assigned when the student has attended at least one class meeting or has participated in a class activity and has subsequently stopped attending or participating.  The DO grade is converted to a grade of W at the end of the term.

 

A grade of NA (Never Attended) is assigned when the student properly registers for a course but never attends.  A grade of NA is available to be assigned only after the last day to add/drop classes.

 

Prior to Census Date of Fall and Spring Semesters:

·        Grades of NA submitted after the last day to drop/add and before the official University census date will be identified in a weekly report.

·        The Office of the University Registrar will delete each course for which a grade of NA was assigned from the student's schedule.

·         No notation will be made on the academic transcript.

After Census Date of Fall and Spring Semesters:

·        Grades of NA submitted after the official University census date will be identified in a weekly report.

·        The Office of the University Registrar will roll the NA grade to academic history, and the NA grade will appear on the academic transcript. The NA grade will have the same effect on GPA as a grade of W.

·         The class for which the grade of NA was assigned will be withdrawn effective with the date the grade was assigned by the instructor.

·         All NA grades submitted during the Summer term will be processed according to the procedures listed above for NA grades submitted after the census date for the Fall and Spring Semesters.

 

 

Academic Standing

A graduate student must have a cumulative grade point average of 3.0 or better on all graduate work undertaken at The University of Alabama to be in good academic standing.  

Conditional Admission - A student conditionally admitted to the Graduate School who (1) has a cumulative grade point average of 3.0 or better after undertaking 12 semester hours of coursework at The University of Alabama and (2) satisfies any other admission conditions specified by the department or the Graduate School, will have earned good academic standing.  Failure to do so will result in Academic Suspension (dismissal) from the Graduate School.  If the 12 hours are completed in a term in which the total credits exceed 12, the evaluation is made on the basis of all graduate-level work completed at the end of that term of enrollment. 

Unconditional Admission - A graduate student with good academic standing whose GPA drops below 3.0 at any time after earning 12 semester hours will have earned Academic Warning.  

Students who have earned academic warning or are in non-degree status may not hold graduate assistantships. 

“I” and “N” grades - All “I” and “N” grades must be removed within the first four weeks of the next term of enrollment if the overall GPA drops below a 3.0 as a result of the “I” or “N” grade(s).

Conditionally admitted students who fail to bring their overall GPA up to a 3.0 or better by removing the "I" or "N" within the four weeks will earn Academic Suspension (dismissal) from the Graduate School.

Graduate Students who fail to bring their overall GPA back up to 3.0 or better by removing the "I" and "N" grade(s) within the four weeks will earn Academic Warning or Academic Suspension.

Academic Warning – A student placed on Academic Warning has the next 12 hours of graduate work to raise the overall GPA to 3.0 or better.  The overall GPA after the next 12 hours following academic warning must be at least 3.0 to avoid Academic Suspension (dismissal) from the Graduate School.    

A department may dismiss a student from a degree program if there is unsatisfactory academic or other progress toward completion of the degree.  As noted above, such departmental dismissal also results in suspension from the Graduate School.  For additional details see Degree Requirements in this Catalog.  Students who are suspended may not attend class or enroll in any form of distance learning courses. 

Students are encouraged to use the time of the suspension in ways that assist their academic progress.  Students may study in order to finish courses in which they have earned incomplete (I) or no grade (N) and may work with faculty members in this process.  Students also may address other non-academic problems that have impeded their progress.

 

 

Readmission

A person seeking readmission to the Graduate School to pursue a program of study different from the one from which the person was suspended can initiate consideration for readmission by completing an application for admission in the Graduate School and communicating with the academic unit of the new program. The graduate faculty of the new academic unit will consider the request for readmission upon receipt of the new application, will identify in a written request to the dean of the Graduate School the compelling reasons for readmission to the Graduate School, and will state the conditions required of the student upon readmission if readmission is granted by the dean of the Graduate School.  If readmission is granted, specific conditions of the readmission will be stipulated in the readmission letter to the student.

 

Reinstatement

A person seeking reinstatement to the same degree program after being suspended from the Graduate School can initiate consideration for reinstatement by communicating with the academic department or program from which the person was dismissed. The graduate faculty of the academic unit will consider the request for reinstatement and, if the faculty request reinstatement, they will identify in a written request to the dean of the Graduate School the compelling reasons for reinstatement and the conditions required of the student if reinstatement is granted by the dean of the Graduate School.

 

* Students readmitted or reinstated to the Graduate School following suspension, may NOT hold a graduate assistantship until ALL conditions have been met for the readmission or reinstatement.

 

 

 

Clinical Components and Dismissal

In graduate programs that include clinical components, practicum experiences, internships, or other similar program requirements, each student's effectiveness will be given a broad-based evaluation by faculty and supervisors. Final decisions will be based on factors such as course grades, demonstrated clinical competence, personality factors, and relevant test scores. Many programs establish additional academic and/or professional requirements for their students. Failure to meet program requirements for academic progress and/or clinical components may result in the student’s being dismissed from the program.  Dismissal from a degree program also results in suspension (dismissal) from the Graduate School.

 

 

Graduation Requirements

 

Grade Point Average (GPA)

Each student must have an overall graduate grade point average (GPA) of 3.0 or better for all graduate courses undertaken at The University of Alabama. Grades below "C" are counted in computing scholastic averages, but they do not carry credit toward a degree.

 

Seventy-five Percent Rule

At least 75 percent of the hours taken must have been completed with grades of ”A” or "B" at The University of Alabama. In applying this 75 percent rule, a maximum of 6 hours of thesis research may be counted, if appropriate.

 

400-Level Courses

A maximum of 6 semester hours of 400-level course credit may be accepted for a master's degree program, but only if the student receives approval from the department and Graduate School and all other conditions noted in Section 4.9 of the Graduate Catalog are met.  No 400-level credit (except the 6 hours accepted toward the master's degree) may be accepted for doctoral degree programs.

 

Pass/Fail Courses
A maximum of 20 percent of a graduate student's required course credit may be taken on a “pass/fail” basis.  Each graduate level course is either “letter grade” or “pass/fail” in the system at the time the student registers for the course. Graduate students are not permitted to change a course registration from “letter grade” to “pass/fail” or vice versa. Departments may request a change in how a course is graded for future semesters, through the submission of a course change request in the online Course Inventory Management (CourseLeaf) system.

 


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