- Title page layout and wording does not
follow the preparation guide and specimen examples.
- Double-spacing must be used throughout the
entire document unless where expressly not required. This
includes the preliminary pages, in particular the Table of
Contents. Exceptions are – and always will be:
- Titles and section headings longer
than one line in Contents
- Items longer than longer than one line
- Titles longer than one line in both
List of Tables and List of Figures
- References longer than one line in
- Chapter titles and sub-headings in the
- Do not center-justify the pages within the
manuscript, only the title and copyright pages.
- Date (year) of graduation must be recorded
on the title and copyright pages, not the year of submission or
preparation of manuscript if different.
- Abstract must not exceed 350 words.
- Spelling errors. Do not rely on your
software’s spell checker.
- Acknowledgments can be spelled either way
(Acknowledgments OR Acknowledgements) BUT you must be consistent
within your own document, especially between the actual page and
the Contents page.
- Errors in ordering of pages and
inclusions. You must have all of the required preliminary pages
and they must be in the order set out in the preparation guide.
Page i but number never shown
Always page ii, first numbered page
If included, must be here. Numbered in sequence
List of Abbreviations & Symbols
If included, must be here. Numbered in sequence
List of Tables
List of Figures
Always page 1
Required (NOT Bibliography)
Always after References
- Errors in page numbering
- All pages must be numbered, except the
blank or copyright page, which is counted but not numbered.
- Duplicated page numbers.
- Omitted page numbers.
- Page numbers must appear in the bottom
center of each page which is numbered.
- All preliminary pages are numbered
using lower case Roman numerals, all manuscript body pages
(including References and Appendices) are numbered using
- The pages of the manuscript should be
in correct numerical order.
- Do NOT include the Table of Contents in
- Errors in table of contents and list of
figures, tables, etc., such as titles that do not match exactly
with headings used in manuscript or incorrectly indicated
subdivisions. The title of every chapter must correspond with
the table of contents.
- Chosen style guide NOT applied to
Contents. Titles, headings, must all conform to the chosen style
guide – they must be formatted and capitalized as required in
the style guide, both in the main document and in Contents.
- Page number references in Table of
Contents, List of Tables, and/or List of Figures do not match
the actual page number.
- Inconsistencies in formatting of headings
and section titles for same level headings. Second level
headings must be formatted identically with each other
throughout especially upper or lower case formatting of letters.
- Errors in text references:
- All text references must be listed in
the references section at the end of the manuscript.
- Names and dates appearing in text must
exactly match those in the reference section.
- The Graduate School requires a REFERENCES
list, not a Bibliography. These are different – Reference List
is a list of each and every citation or quote in the manuscript,
a bibliography includes all books and any other reference
materials regardless of whether or not they have been cited in
the thesis or dissertation.
- Margin errors. For ETD submissions the new
margin requirements apply which are different from paper based
submissions. For ETD’s all margins are now 1 inch. A 2 inches
spacing is still required for the first page of each preliminary
section AND the first page of each chapter or major section in
the main body of the manuscript, including References and
- Orphaned lines or words. You must have at
least two lines of print on each and every page.
- Confusion between article style and
article formatting. Article style is NOT the same as article or
journal style formatting. The former is a dispensation granted
for certain programs and majors at doctoral level where
preparers may use an alternative layout and composition for
their dissertation which does not follow the traditional
dissertation layout. Please see the section “Article Style
for information on this option and a list of majors which may
select this option. Journal style formatting is where a student
may select a style guide which is prescribed by a leading
journal relevant to the field of study and which covers the
formatting issues described under the “Style Guide Matters”
section of the guide. This style selection MUST meet or exceed
the Graduate School’s formatting requirements and must be made
with your committee’s approval.
- Placement of tables and figures. As a
general rule, the Graduate School prefers tables and figures
placed in the body of the manuscript next to or near the
narrative which refers to them, not at the end of the manuscript
as one section. Some style guides appear to require placement at
the end of the manuscript however this is simply placement for
submission only; the publishers will then seek to place each one
as close as possible to their related narrative whilst seeking
the most efficient and cost-effective publishing layout, and
therefore the true formatting requirement is identical to that
of the Graduate School.
- Font color must be black throughout
document. The Graduate School will not accept submissions where
multicolored fonts have been used. Color may be used for photos
and illustrations but only in the image and not in the title or
- Font size and type must be the same
throughout the document. Do not use larger font sizes for
different levels of headings. Especially important if your use
LaTex software – preliminary pages cannot be different font from
rest of document.
IRB certification – where the research has required IRB approval
a copy of the approval letter must be included in the Appendix.
Remember to blank out any signatures.