Electronic Theses & Dissertations
The following is the sequence of events in the ETD process:
Now that you know the basic steps, be sure to review Section4.11.1 (master’s degrees) or 4.11.3 (doctoral degrees) in the online Graduate Catalog for information on completing a thesis or dissertation.
Discuss with your committee which style guide you need to follow and the arrangements they want you to make for having your work edited. Remember, however, that it is your responsibility to edit the manuscript according to the appropriate style guide, to follow the guidelines in A Student Guide to Preparing Electronic Theses and Dissertations, and to submit to ProQuest (PQ) a manuscript whose content, formatting, and style are correct.
Prepare for the thesis or dissertation proposal to be defended at least one full semester before final defense. In most cases, dissertation proposal defenses typically occur two, three or more semesters before final defense. Plan for the final defense of your thesis or dissertation at least 8 weeks before your commencement date.
1. As soon as possible after the successful oral defense of your thesis or dissertation proposal, submit the form for Appointment or Change of Master’s Thesis Committee or form for Appointment or Change of Doctoral Dissertation Committee. With this form, your advisor, department, and you are asking the graduate dean to evaluate the qualifications of the proposed committee and approve your going forward with that committee. The dean will inform you and your committee chair of any problems in constituting the committee or that the committee meets requirements.
2. No later than the end of the 1st week of classes in the semester you intend to graduate, submit your Application for Degree.
3. If any changes have occurred in the composition of your committee since its members were first approved by the graduate dean, these changes must be submitted to the Graduate School on the thesis or dissertation committee appointment form whose link is above.
or immediately after your final (oral) defense meeting,
obtain the original signatures of your committee members and your
department chairperson on the
Committee Acceptance Form for Electronic Thesis or Dissertation. Submit that form with original signatures to the Graduate
School as soon as possible after it has been signed, but no later than
the date when the ETD is submitted to ProQuest. Unlike
paper-submitted theses and dissertations, there is NO “Signature
Page” included at the beginning of your ETD. The Committee
Acceptance Form takes the place of the Signature Page and is turned in
to the Graduate School. Be sure not to include the Committee
Acceptance form as part of the PDF file you upload at the PQ site.
Although the committee Signature Page is no longer included, please list
your Committee Chair and the names of your committee members on the
Title Page of your thesis or dissertation (see "Sample
Preliminary Pages" for layout).
5. At least 6 weeks before the date of commencement, the Survey of Earned Doctorates must be submitted to the Graduate School (doctoral students only). See Graduate School Deadlines for the specific due dates for each semester. Follow the link above to the NORC web site to electronically complete the survey. Once you have completed the survey you must send confirmation to the Graduate School. You can either send us a copy of the certificate of completion which you receive at the end of the web survey or send us the confirmation email which you can request near the end of the survey. Confirmation emails should be sent to: email@example.com.
PLEASE NOTE: Your thesis or dissertation will not be approved unless and until you have completed and submitted the above form 4 (for all master’s and doctoral candidates) and 5 (for all doctoral candidates).
Final (Oral) Defense. Each master’s or doctoral candidate must be given a final oral examination by the thesis or dissertation committee. Well in advance of your intended graduation date, check with all members of your committee to determine their availability for the final defense. Remember that your committee members have numerous other obligations.
Discuss the date, time, and location for your defense and the date by which you are expected to submit a completed, error-free, paginated paper or electronic copy of your thesis or dissertation to each committee member. At UA the minimum lead time for submitting the advisor-approved, ready-to-defend manuscript to all of your other committee members for review is 2 weeks before final defense.
After the Oral Defense. Prepare your final document for submission. You must edit carefully your successfully defended document and then prepare a PDF file of the manuscript, ready for submission to PQ.
You may need assistance in preparing a PDF for submission. There is an excellent tutorial available for you, and if you choose, ProQuest will convert your final document to PDF for you at their website and e-mail it to you.
Once the PDF is prepared, you submit
your thesis or dissertation online at the
Submission Site for UA Students. Follow PQ's detailed online
Note. You can practice as often as you want at the ProQuest (PQ) site before you make your final submission. At the PQ site click the “About ETD Administrator” tab. In the demo box click “Test student submission.” To save time whenever you return to the site, make a note of the PQ username and password you select the first time you log in.
School will review your submitted manuscript. When the Graduate School
completes its review of the thesis or dissertation you submitted to PQ,
we will notify you by email. Typically you can expect to receive the
Graduate School's email within 14-21 business days of when you hit
the Submit button at the PQ site. The email from the Graduate School
either will say that the thesis or dissertation has been accepted or
that it requires more editing. If editing and resubmission are required,
you will be given specific information regarding what needs to edited.
Requirements for Graduation are Completed When
Until you have completed this process, the Graduate School cannot offer assurance to a third party (such as a prospective employer) that you have completed the degree.
Once the degree has been officially awarded, degree verification can be obtained through Student Clearinghouse. Official transcripts can be requested 24 hours per day/7 days per week online from the Office of University Registrar or call (205) 348-2020.Note. Leaving the Tuscaloosa area before the approval process is completed does not in any way alter these requirements or extend these deadlines.
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