THE UNIVERSITY OF ALABAMA GRADUATE SCHOOL


Graduate School > Publications > Administration of Graduate Assistantships
 
Interim and Summer Terms
 
There are several areas under enrollment requirements and tuition grant qualifications that are different for interim and summer semesters.

Graduate Assistants Enrollment
The Graduate School no longer requires students to be enrolled in classes for the interim and/or summer semesters if they hold an assistantship during that period. However, in order to separately identify those students for accounting and reporting purposes the budget to pay those students who are not enrolled must be transferred to sub code 2550. Except for Graduate Student Assistants (see previous section on Qualifications for Graduate Assistantships), all graduate assistants whose positions continue through or who are reappointed for the summer and are not in classes should maintain the same occupation code that describes their appointment. For example, a graduate assistant who is appointed May 16th and who will be teaching a summer credit class and who is not enrolled in classes will be coded to budget sub code 2550 and occupation code 4005.

For students who are not in class for Interim and Summer Terms and who are not on a regular assistantship type, you may use the Graduate Student Assistant classification with occupation code 6103.

Hourly Paid Student Employees
Course loads for students employed during an interim term require at least 2 semester hours of enrollment (or the equivalent in defined activities applicable to an advanced degree). For those employed during a summer term the requirement is for at least 3 semester hours (or the equivalent in defined activities applicable to an advanced degree).

Tuition Grants
In-state tuition grants are not usually available during interim or summer employment to graduate assistantships appointed under permanently budgeted lines because the appointment is usually for fall and spring only. Out-of-state tuition grants are available for students based upon their FTE during the previous spring or the following fall; all of the out-of-state tuition is covered for 0.50 FTE students, half for 0.25 FTE students, and prorated coverage for other levels of FTE in between.

Departments may appoint temporary assistantships or use up permanent budgets for summer and interim appointments. These same funds must be used to cover any in-state tuition awards for those semesters and any out-of-state tuition awards for students who were not employed in the previous spring semester.

 


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